Number Sequences

Overview

A number sequence uniquely numbers documents generated by Susan.one.

To review all number sequences, navigate to Settings > Number sequences. Once there, you’ll see a list view of all available number sequences.

Number sequences

Adding Number Sequence

To add a number sequence, follow these steps:

  1. Open the number sequences list
  2. Click New
  3. Fill the following fields:
    • name - name of the number sequence
    • start date - date, when number sequence is activated and can be used
    • end date - date, when number sequence is deactivated and can’t be used
    • number start - from which number the sequence starts
    • number end - from which number the sequence ends
    • prefix - sequence prefix
    • leading zeros - how many leading zeros sequence number has
    • current number - what is the current number (must be between start and end number)
  4. Click Save

Leaving current number blank will set current number equal to start number

Number sequences

Date elements

Number sequence prefix also supports date elements. Following elements are available:

[m] - short month

[y] - short year

[Y] - long year

For example, prefix [Y][m] will combine current year and month elements, and generated number sequence prefix result is 202106.

Number sequence prefix supports date elements

Editing Number Sequence

To edit the number sequence, follow these steps:

  1. Open the number sequences list and click on the number sequence
  2. Edit the number sequence fields
  3. Click Save

Deleting Number Sequence

To delete the number sequence, follow these steps:

  1. Open the number sequences list and click on the number sequence
  2. Click Delete
  3. Click Confirm on the confirmation dialog

Associating a number squence with a user

To use a number series, it must be associated with an existing user. Please look here, how to do it.

Number sequence must be associated with user, before it can be used