The calculation of working time is the basis for Susan.one’s payroll calculation. In order to enter the employee’s working time, it is necessary to indicate the employee’s time activity.
An employee without inserted time activities do not participate in payroll calculation
To review current employees time activities, navigate to Employees > Time Activities. Once there, you’ll see a list view of employee’s current month activities.
You can use the date filter to change the period of visible time activities
There are three ways, how you can insert time activities:
To add a time activity manually, follow these steps:
In addition, you can specify which client the employee was dealing with, which gives you an overview of the personnel costs spent for the client.
Every activity is numbered by the system with the prefix T. The L in the prefix means that the activity is unsynced with the server and not available yet in other devices
You can also change the hourly rate, by default it will be taken from the employee card.
On employees with fixed monthly salaries, hourly rate can’t be inserted and it will be calculated by the program
You can not insert time activity to employee when:
If you manage the time activities in another software, you can create an import file to import the activities into the Susan.one.
Supported import file type is MS-XLSX (*.xlsx) file. Data is imported only from the first sheet
Import file first sheet must look like following:
To import the time activities, follow these steps:
Import result is displayed after the importing procedure.
Inserting employee weekly activity is a quick way, to insert employee weekly activities at once.
To insert employee weekly activity, follow these steps:
To edit the time activity, follow these steps:
Time activity used in the payroll calculation, can’t be edited
To delete the time activity, follow these steps:
Time activity used in the payroll calculation, can’t be deleted
If you need the data entered in the system to use in another application, you can export the data to a file.
To export the time activities, follow these steps: